Professional Marine Naval Proposal Authoring

Technical Services: Proposal Writing

  • Outline Your Proposal
  • Develop an outline - a structured framework that plans the content, organisation, and flow of the information in your proposal
  • Write Your Proposal
  • Only when you have developed a compelling plan for your proposal can you now begin to write the sections' content
  • Revise & Edit
  • The best writing is re-writing - revise and edit your text until you are confident your ideas flow and read well

The goal of any company competing in the world market is to win contracts based on RFP’s, RFQ’s or other tenders for acquisition. Ocean5 has a long history of rapidly creating proposals for our customers that win contracts.


Ocean5 provides proposal writing and preparation services to help our customers to successfully bid and win contracts with domestic and international commercial and government entities. With a winning history, Ocean5 is an expert in the preparation of complicated and comprehensive proposals. We’re ready to help you win your next big contract.


There are three distinct categories of business proposals: formally solicited, informally solicited, and unsolicited. Solicited proposals are written in response to published requirements, contained in a Request for Proposal (RFP), Request for Quotation (RFQ), or Request for Information (RFI).


RFPs provide detailed specifications of what the customers wants to buy and sometimes include directions for preparing the proposal, as well as evaluation criteria the customer will use to evaluate offers. Customers issue RFPs when their needs cannot be met with generally available products or services. Proposals in response to RFPs are seldom less than 10 pages and sometimes reach 1,000's of pages, without cost data.


Ocean5 has extensive experience preparing RFP solicitation response proposals for the United States Government, as well as numerous governments around the world. We can prepare the technical, as well as the management portions of such proposals, and have experts available to provide pricing, scheduling with detailed earned value analysis, quality, training and other systems and specifications typically required in a formal RFP response.


When preparing large, and very formal RFP proposals, Ocean5 has extensive experience in creating winning strategies, assembling teams of experts, and in facilitating the creation of strategic partner teams. We’ll guide you through the process of assembling a winning proposal, including the formal writing process, and team reviews. Using a structured approach, we’ll assemble a complete, compliant, and winning proposal.


Customers issue RFQs when they want to buy large amounts of a commodity and price is not the only issue -- for example, when availability, delivering or service are considerations. RFQs can be very detailed, so proposals written to RFQs can be lengthy but generally much shorter than an RFP-proposal. RFQ proposals consist primarily of cost data, with small narratives addressing customer issues, such as quality control.


Ocean5 has experience in preparing RFQ proposals, and works closely with the builder to formulate such response rapidly, accurately and competitively to win these highly competitive acquisition contracts.


Sometimes before a customer issues an RFP or RFQ or IFB, the customer will issue a Request for Information (RFI). The purpose of the RFI is to gain "marketing intelligence" about what products, services, and vendors are available. RFIs are used to shape final RFPs, RFQs, and IFBs, so potential vendors take great care in responding to these requests, hoping to shape the eventual formal solicitation toward their products or services.


Ocean5 has extensive experience in preparing RFI responses. These responses are tailored to provide the greatest exposure to the boatyard for their unique capabilities, technologies or features that may have the greatest competitive influence on the eventual issue of an RFP set of requirements.


Unsolicited proposals are marketing brochures. They are always generic, with no direct connection between customer needs or specified requirements. Vendors use them to introduce a product or service to a prospective customer. They are often used as "leave-behinds" at the end of initial meetings with customers or "give-aways" at trade shows or other public meetings. They are not designed to close a sale, just introduce the possibility of a sale. Ocean5 has extensive experience in creating such documents, and can rapidly create brochures to support marketing.


Whether you need a response to an RFP, RFQ, RFI, or supporting marketing materials for your business development efforts, Ocean5 can rapidly and effectively develop winning proposals.